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Steps to Become a Professional in PowerPoint Presentation

MICROSOFT POWERPOINT
 Drop any question about this program that you would want to be clarified at the commentary section...
This is a presentation program that is used for publishing and delivering of data, graphics, information, images in conventions, seminars’, conferences etc.
EXAMPLE OF PRESENTATION PROGRAM
Corel Rave
Hardware Graphics
Corel Presentation
Cristal Font
Proshow Gold
Lotus Freehance
Microsoft PowerPoint etc.
We have two basic types of presentation PowerPoint, namely:
  • ONSCREEN PRESENTATION 
This is a presentation which one displays in a large room or in booth, banks etc. using either live speaker or self-running
  1. Live Speaker: This type of presentation is displayed in a large room using a laptop and a projector while an oral report is been given by the presenter or speaker in summarizing the data displayed on the full screen. Here a speaker organizes and prepares its points discussing a particular topic on a full screen and gives an interpretation of what is obtainable on the screen at a time.
  2. Self-Running: These types are set to run automatically in supermarkets, booth, bank, kiosk etc.
  • ONLINE PRESENTATION:
This is a type of presentation that takes place on a network system whereby participant are not geographically located in one place, but take part or share in the same presentation at the same time. In other words, participants from different countries share in a presentation at the same time since it is on a network system.
TYPES OF ONLINE PRESENTATION
1.  Collaboration Meeting Presentation:
Using the Microsoft meeting presentation and PowerPoint, you can exchange ideas and information on a network system.
2.  Presentation Broadcasting:
This type takes place on a media house whereby participants are not geographically located in one place but take part in a presentation at the same time.
3.  Web Presentation:
This type is set as a webpage or part of a web page.
4.  Notes, Handout and Outlines:
You can give the audience notes, handout and outlines to support your presentation. It is often a smaller version of your presentation which carries main ideas that would be shared.
PRESENTATION
    This is a collection of various ideas discussing a particular topic that is displayed on the screen while an oral report is given in summarizing the information by the presenter to the audience.
WHAT MAKES UP A PRESENTATION?
  (1)Slide: it is like a page in PowerPoint which carries all the contents that makes up your presentation e.g. text, graphics, charts etc.
    (2)Place Holder: They are text boxes with rough edges. They carry text, graphics, picture, charts etc.

VARIOUS WAYS OF CREATING A PRESENTATION USING MICROSOFT POWERPOINT
You can create a presentation with MS-PowerPoint using any of the following:
(a) Auto-content Wizard: This is used to create a fast presentation by responding to the questions been asked by the wizard window. Auto-content wizard gives your ideas, information, clues, structure and organization for your presentation. Hence, a presentation is supplied with necessary arrangement of ideas on individual slide in the presentation.


STEPS TO CREATE A PRESENTATION USING AUTO-CONTENT WIZARD

  1. Click on the start button, point to programs and select MS-PowerPoint from the cascading menu i.e. if the shortcut icon is not on the desktop or start menu, maybe it’s broken or can’t be found for windows 7 and XP etc., for those using windows 8, just click on start and go straight to click on PowerPoint icon from the cascading menu.  
  2. On the displayed catalog, select auto-content wizard and click on ok.
3.   Click on the next button
4.  Select presentation type and click on next button
5.  Select presentation output and click on next button.
6.  Type presentation tittle, footer and click on next button
7.  Make all other necessary adjustments
8.  Click on finish button.
9.  Start designing.
(a) Design Template: This is used to create a presentation with a pattern and layout that matches an idea. Here we create a presentation using inbuilt template to design in a slide by slide basis.


STEPS TO CREATE A PRESENTATION USING DESIGN TEMPLATE


·         Click on the start button, point to programs and select MS-PowerPoint from the cascading menu
·         On the display catalog, select design template wizard and click on ok.
·         Select a template design of your choice on the displayed dialog box.
·         Select a layout of your choice and click on ok
·         Start designing.

  •    Blank Presentation: This is to create a presentation from the scratch i.e. from the beginning to the end alone. Here, a presenter prepares and delivers a presentation based on his own ideas in a slide by slide basis. Note that no inbuilt template design or structure and organization would be supplied.

                    STEPS TO CREATE A BLANK PRESENTATION
    (1)Click on the start button, point to program and select Ms-PowerPoint from the cascading menu.
    (2)On the displayed catalog, select blank presentation and click on OK.
    (3)Select a slide layout of your choice on the displayed dialog and click on OK.
    (4)Start designing.
    PowerPoint Views
            The following way briefly describes various ways of viewing a presentation using Ms-PowerPoint.
    1)  SLIDE VIEWS: This enables you to use a single slide of a screen in which you can edit, type and modify in a slide by slide basis.
    2)  NORMAL VIEW: This enables you to work in all aspect of a presentation. Here, you can type text, edit text, modify slide content, add graphics etc. on a particular slide.
    3)  OUT-LINE VIEW: This displays your presentation as a note-book layout in which you can edit and modify slide contents and also rearrange slides, delete slides etc.
    4)  SLIDE SORTER VIEW: This displays all the slides of your presentation on the screen at a time and also enables you to apply animation and transition effect, remove unwanted slides, rearrange slides and also change slide timings. Here, you cannot edit type or modify content.
    5)  SLIDE SHOW VIEW: This takes off the full screen so that the audience can see clearly. It enables you to display matured copy of a slide on the full screen so that the audience can see clearly.
    PANES
            In PowerPoint, this is used to mean or refer a particular section of PowerPoint window whose function or operation cannot be substituted. Operations are specific, i.e. the slide pane can carry graphics, text, movies and sounds, hyperlinks etc. while the outline and note pane can only carry text with specific function.
                                           TYPES OF PANES
    (1)SLIDE PANE: It displays all view adjustments and also allows you to add graphics, movies sounds, hyperlinks and animation effect to aid graphics, text etc. on individual slide.
    (2)OUTLINE PANE: This is used to develop or organize the content of your presentation and also you to type and modify, rearrange slides, bullet points and paragraph.
    (3) NOTE PANE: This enables you to add your speaker note or information you want to share with the audience. It is always a smaller version of the information to be to be shared in the presentation. It is often located directly under the slide pane.

    WORKING WITH SLIDE BACKGROUND AND SLIDES
    (1) BACKGROUND:
    This option is used to change a background design, colour or image of a particular slide.
    STEPS TO CHANGE BACKGROUND
    i)            Display the slide you want to change background. 
    ii)          Click on format menu and select background from list.
    iii)        In the background dialog box.

    (a) Click on the spin button next to the colour option and select a colour of your choice.
    (b)Check to omit background graphic master.

    (c) Click on apply or apply to all button.

    (d)Click on OK when finished.
     

    DESIGN TEMPLATE:
    It contains colour schemes with titled masters and texts with custom formatting like font type, style etc. They are inbuilt template designs that are used on a presentation slide with inbuilt pattern layout.
    STEPS TO APPLY DESIGN TEMPLATE
    (1)Display the presentation you want to apply design template.(2)Click on format menu and select apply design template.(3)Select a template of your choice and click on apply button. 
                                         SLIDE LAYOUT 
    This option is used to change the style of your slide.
    STEPS TO CHANGE SLIDE LAY-OUT
    (i)          Display the slide you want to change its layout. 
    (ii)        Click on format menu and select slide layout of your choice. 
    (iii)      Click on apply button.
    WORKING WITH CHARTS AND DATA SHEETS
            Charts are used in PowerPoint to illustrate data sheet in a graphical manner. In other words, it is the representation of data using graphs and charts. Data sheet is like a spread sheet carrying detail information about what is been represented on a chart.
    STEPS TO APPLY CHARTS
    (1)Click on insert menu and select charts or click on chart wizard button on the standard tool bar.
    (2)Make all necessary adjustment on chart on the standard tool bar.
    (3)Make representation of data on the presentation data sheet.
    PowerPoint EFFECT
    Effects are meant to captivate the attention of the audience during a presentation show. There are two basic types of effect in PowerPoint namely: 
    (i)          ANIMATION EFFECTS:
    These are visual motion and sound effect that are applied on picture, graphics, text, object etc. found on a presentation slide.
    STEPS TO APPLY ANIMATION EFFECTS
    1)  Display the slide to be used. 
    2)  Click on slide show menu and select custom animation. 
    3)  In the animation dialog box, do the following:
    a)   Check to animate slide object and text.

    b)  Click on order and timing tab and make necessary and make necessary adjustment.

    c)   Click on effect tab and select necessary effect choice.

    d)  Make other necessary adjustment and click on OK.
    (ii)        TRANSITION EFFECTS: 
    These effects are used on slide; it controls the introduction or display of a particular slide on the screen during a slide show.
    STEPS TO APPLY TRANSITION EFFECT

    (1)Display the slide you want to apply effect to.

    (2)Click on slide show menu and select slide transition.

    (3)In the transition dialog box, specify or select effect choice.

    (4)Specify option such as: slow, medium or fast.

    (5)Select advance effect of your choice and make other changes.

    (6)Click on apply button or apply to all.
    CUSTOM SHOW
            This option enables you to select the slide you want to display, if not, the entire slide will be displayed.
    STEPS TO APPLY CUSTOM SHOW
    (1)Click on slide show menu and select custom show.
    (2)In the Custom window, click on new button
    (3)Type a name for the show
    (4)Select the slide you want in the show and click on OK.
    SETUP SHOW
    The option is used for running your slide including the type of presentation you want to make.
    STEP TO SET-UP SHOW
    (1)Click on slide show menu and select setup show.
    (2)Make all necessary changes in setup show dialog box and click on OK.
    REHEARSE TIMING
    This option enables you to run your presentation in a rehearsal mode. Here a slide displays on the screen based on the timing specified.

    STEPS TO APPLY REHEARSE TIMING
    (1)Click on slide show menu and select rehearse timing.
    (2)Click on next button to see next slide, repeat button to repeat timing.
    (3)Click on next button to time other slides.
    (4)On the displayed question, click yes.
    INSERTING MUSIC INTO A PRESENTATION
    This option is used to insert audio’s and music files into your presentation. Music can either be inserted from an audio CD or from the computer.
    STEPS TO INSERT MUSIC INTO A PRESENTATION SLIDE
    1)  Display the slide you want to insert music to.
    2)  Click on insert menu, point to movies and sounds and select sound from file.
    3)  On the displayed dialog box, specify directory where music can be found.
    4)  Search and select musical track of your choice and click on OK when done.
    5)  On the displayed question, click yes or no (to play automatically or when clicked).  
    HYPERLINKS
    These are links that are applied on agenda slides to connect or link two or different slides together. Agenda slides come after the introduction slide and it carries the topics of discussion. Hyperlinks enable you to create connection between slides in a presentation depending on the information needed to be displayed to the audience.
    We have two types of hyperlinks in Micro-soft PowerPoint that enables you to link using either text or button.
    TYPES OF HYPERLINKS
    1)  ACTION BUTTON:
    These are buttons that are drawn on slides to connect two similar or different slides together. They are already made button with different outlooks but performs the same functions.
    STEPS TO APPLY HYPERLINKS USING ACTION BUTTON
    1)  Display the slide to be linked.
    2)  Click on slide show menu, point to action button and select relevant button choice.
    3)  Draw the button on the slide.
    4)  On the displayed dialog box, do the following:
    (a) Select mouse over or mouse click.
    (b)Select hyperlink two
    (c) Select the slide to be linked
    (d)Search and select the slide to be connected and click on OK.
    5)  Make all necessary changes and click on OK.
    STEPS TO APPLY HYPERLINKS USING ACTION SETTING
    (1)Display the slide you want to link.
    (2)Highlight the text to be used.
    (3)Click on slide show menu and select action setting.
    (4)On the displayed dialog box so the following:
    (a) Select mouse over or mouse click.
    (b)Select hyperlink two.
    (c) Select the slide to be linked.
    (d)Search and select the slide to be connected, click on OK.
    (5)Make all the necessary changes and click on OK.
    TYPES OF OPTIONS
    A)  MOUSE CLICK: This command means that you click a mouse button before linkage can be performed.
    B)  MOUSE OVER: This command means you move or drag the mouse over the button or text used as hyperlink before linkage can be performed.

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